About Virtual Warehouse

About Virtual Warehouse

Virtual Warehouse is an initiative of the Hotel Possible Group. We identified a need to streamline the purchasing and stock control in the various restaurant and accommodation establishments we manage.

By creating a central database of suppliers and their products we believe we can make the purchasing process simpler, more efficient and more accurate. This should eliminate unnecessary phone calls, misunderstanding and miscommunication between suppliers and buyers, saving both the supplier and buyer time and effort.

Virtual Warehouse is a cloud based application that links buyers and suppliers electronically. Only one order needs to be prepared by the buyer for all his purchases from all suppliers and Virtual Warehouse  automatically sends these orders to the respective suppliers. The supplier is notified of any new order and can immediately advise if the order can be processed.

Virtual Warehouse is free to buyers and suppliers. A fee is only charged on any transactions processed.

Advantages for Buyers;

  • Saves time in order process
  • Order whenever it suits you
  • No more engaged tones when ordering
  • No misunderstood instructions
  • Audit trial
  • Optional link to stock control
  • Accurate pricing
  • Get best available price
  • Buying statistics
  • Low costs of operation
  • Exposure to more suppliers
  • Free updates
  • 24/7 support
  • Easy to use interface
  • Delivered quantities cannot be altered
  • Prevents transcription errors when importing to stock
  • Real time credit notes

Advantages for Suppliers;

  • Prices can be changed at any time
  • Prices are updated in real time
  • Custom charges can be added to orders
  • Spreadsheet interface to stock file
  • Warehouse support
  • Exposure to larger market
  • Statistics
  • No contract
  • Low cost of operation
  • Specials can be run at any time
  • Volume discounts
  • Buyer group discounts
  • Easy to use interface
  • Low costs of participation
  • User agreement ensure client confidentiality
  • Marketing info / stats
  • Virtual Warehouse does in no way manipulate the data or the ranking of suppliers
  • Your own stock lists
  • Your own descriptions
  • Your own stock sections
  • Opportunity to advertise on front page of buyer system